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Vacancies Announcement EOM to Ukraine

26 December 2018

ENEMO is preparing to deploy an Election Observation Mission (EOM) for the Presidential Elections in Ukraine, scheduled for March 31st 2019. 
The EOM is therefore undertaking recruitment of local staff to support the Core Team of the EOM in its Kiev based office for the below positions:

Position Expected starting date of employment Expected duration of the employment

Office and logistic assistant - 1st February (Expected starting date of employment) - 11 months

Assistant to the Head of Mission to the Deputy Head of Mission - 1st February (Expected starting date of employment) - 4 months (Expected duration of the employment)

Assistant to the LTO (long term observers) Coordinators - 10th February (Expected starting date of employment) - 3 months (Expected duration of the employment)

Assistant to the Legal Expert and Media Analyst 10th February (Expected starting date of employment) - 4 months (Expected duration of the employment)

Closing Date of application: 4th January 2019 (by the end of the day)

Application procedure: the interested candidates should send a recent Curriculum Vitae and a cover letter to the email address: maja.milikic@enemo.eu by January 4th (by the end of the day). The subject of the email should be “Application for local staff – EOM Ukraine 2019 – [position you are applying for]” 
Only shortlisted candidates will be contacted and invited to the interview on January 7th in Kiev.

Terms of reference for the positions: 


1. Office and logistic assistant
Summary of the job: Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items.
Main Duties:
Provides verbal and written translation;
Accepts and distribute accurate messages;
Coordinates messenger and courier service;
Fax, scan and copy documents;
Type documents, reports and correspondence;
Coordinates and organizes appointments and meetings;
Assists with event planning and implementation;
Monitors and maintain office supplies;
Ensures office equipment is properly maintained and serviced;
Participates in staff meetings and external meetings, if needed.
Performs other duties as required.

Requirements:
Excellent knowledge of English and language of the host country (written and verbal communication);
High School Diploma;
Previous office experience;
Competent computer skills, including MS Office and Excel, or equivalent;
Internet skills, including use of e-mail and group messaging (good knowledge and skills of the Google apps and ecosystem is preferred);
Excellent organization and planning skills;
Work management and prioritizing skills;
Problem solving ability;
Attention to detail;
Ability to work having irregular working hours;
Ability to work under pressure and tight deadlines;
Ability to work with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity.

2. Assistant to the Head of Mission and Deputy Head of Mission
Job summary: Assists the work of the Head and Deputy Head of the Mission, provides translation during high level meetings and press events.
Main duties:
Provides verbal and written translation;
Types documents, reports and correspondence;
Provides assistance in organizing meetings and events, plans working time, keeps contacts, prepares documents, etc.;
Participates in staff meetings and external meetings;
Provides consecutive translation during press events;
Performs other duties as required.

Requirements:
Excellent knowledge of English and language of the host country (written and verbal communication);
Bachelor degree or equivalent;
Competent computer skills, including MS Office and Excel or equivalent;
Internet skills, including use of e-mail and group messaging (good knowledge and skills of the Google apps and ecosystemis preferred);
Excellent and planning skills;
Work management and prioritizing skills;
Problem solving ability;
Attention to detail;
Ability to work having irregular working hours;
Ability to work under pressure and tight deadlines;
Ability to work with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity.

Preferred but not obligatory:
Bachelors’ or equivalent degree in law, political science, social science, or related field;
Good knowledge of the Moldovan political landscape and elections in Moldova;
Experience working with national election bodies, international election observation mission or domestic election observation activity;
Public speaking experience.


3. Assistant to the LTO Coordinators
Summary of the job:
Provides translation and assists the LTO coordinator in their daily work, and assists in coordinating activities between the Core Team and LTOs.
Main Duties:
Provides verbal and written translation;
Provides assistance in organizing meetings and events, plans working hours, keeps contacts, prepares documents, etc.;
Assists with organizing appointments, meetings, events, briefings and debriefings for LTOs during mission;
Participates in staff meetings and external meetings;
Assist with preparing documents, materials (observers’ manual, reporting forms, reporting schedule and communication plan);
Travels outside the capital with the Core Team members;
Performs other duties as required.

Requirements:
Excellent knowledge of English and language of the host country (written and verbal communication);
Bachelor’s or equivalent degree;
Proven analytical and research skills;
Competent computer skills, including MS Office and Excel, or equivalent;
Internet skills, including use of e-mail and group messaging (good knowledge and skills of the Google apps and ecosystem is preferred);
Excellent organization and planning skills;
Work management and prioritizing skills;
Problem solving ability;
Attention to detail;
Ability to work having irregular working hours;
Ability to work under pressure and tight deadlines;
Ability to work with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity.

Preferred but not obligatory
Experience working with national election bodies, international election observation mission or domestic election observation activity.


4. Assistant to the Legal and Media Expert
Summary of the job: Provides translation and assists the Legal Expert in their daily work and activities, assists relations between the EOM and the Central Election Commission.
Main Duties:
Provides verbal and written translation;
Translates decisions, instructions, regulations, and any other legal acts adopted by the national election authorities into English;
Drafts analysis of relevant election related acts, as required;
Provides assistance in organizing meetings and events, plans working hours, keeps contacts, prepares documents, etc.;
Participates in staff meetings and external meetings;
Performs other duties as required.

Requirements:
Excellent knowledge of the English and language of the host country (written and verbal communication);
Bachelor degree or equivalent degree in law
Proven analytical and research skills, preferably in election related issues;
Competent computer skills, including MS Office and Excel,or equivalent;
Internet skills, including use of e-mail and group messaging (good knowledge and skills of the Google apps and ecosystemis preferred);
Excellent and planning skills;
Work management and prioritizing skills;
Problem solving ability;
Attention to detail;
Ability to work having irregular working hours;
Ability to work under pressure and tight deadlines;
Ability to work with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity.

Preferred but not obligatory
Bachelors’ or equivalent degree in law, political science, social science, or related field;
Experience working with national election bodies, international election observation mission or domestic election observation activity.

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